04.23.12

1. Approved notes of last meeting
2. Treasurer's Report- owed to Ira- 1500, Jim- 350 for ad, 1900 credit for BSW. Projected cost for rent for 10 months 4750. Rolf to purchase fire extinguisher.
3. Tech and Equipment Report- problem with drop-outs, problem seems to be minimac- will try getting a new mouse- reconvene in 1 week. Motion made to use third mac for streaming. Approved. EAS alerts- assign ppl or tech mgr to print these out , do one test per week. Decision for tech director will be put off until membership organization and elections.
4. Studio Report- Not heard from Byron- Rolf to go up to WOOL to look at record cabinet. Motion made and approved for Jim Maxwell to become studio manger-job description to be detailed soon.
5. Underwriting- cut some more spots tonight- 4-5 on air by the end of the night. Party for underwriters. 10 underwriters- would be 3065/yr. 2 underwriters a month is ideal. interested potential underwriters would be contacted by the person in charge of underwriting (Jim). Jim to introduce a document for the DJs to help them know what to do when contacting an underwriter.
6. Handbook- Board is making final revisions.
7. Training-Operation Manual to be developed. Several people have been trained- Dan and Wendy ready to train. Steve T will continue to train people on the equipment. David will become trained. Training set up at library in May.
8. Outreach- Banner will be put up Sunday April 22nd. Gallery walk- we will be a stop on the walk, have an ad and be in the magazine. 24 hour broadcast schedule being developed. Steve West would like a couple djs on his show before gallery walk. Dan will schedule. Lauren will contact vendors and will also send email to listserve about bringing refreshments.
9. Fundraising- t- shirts- approved to purchase 36 tshirts with Perfect Image.
10. Old Business- drop box for money- put off til next week. Jim hands out keys.
11. Lauren resigns from the Board.

04.10.12

04.02.12

WVEW is scheduled to return to the airwaves May 4th! If you would like to have show or become involved in community radio, fill out an application HERE. Note that even if you had a show in the past, you still need to fill out this form so we can sort out scheduling and timeslots. Thanks!

03.15.12

Minutes 3/15 6:15 meeting

1. Treasurer’s Report- bills paid to ASCAP BMI. Steve thinks it would be good idea to budget the remaining estimates owed.
2. Tech and Equipment Report: Jim has 3 boxes at his office. Discussion of possible plan B, if needed. To be decided at the next meeting. Waiting to hear from Dick Dudley (Larry). Jim has underwriting spots on CD. Discussion of importance of items- 1) Antennae, 2) Vermont Hall- transmitter- as top priority. Look at mixing board- figure out differences for training needs- Wendy, Cam, Dan- as trainers?.
3. Underwriting Report- Jim- new ad in Commons. Color ad in Commons in 3 weeks. Rolf suggests ad on ibrattleboro and flyers. Underwriting should be 1/3 of total budget. Give some underwriters some time ( ½ year). Continue with Underwriting
4. Programming Report- PHIF is almost worked out
5. Handbook – contract at the end. Hold Harmless agreement. Include name address and phone and email. April 1st.
6. Fundraising: little to report. Can provide raffle pieces for the farmer’s market. Need sign from Staples- big posters. Steve t to go to staples and get banner- WVEW. Rolf will laminate a raffle sign.
7. Outreach : Greg needs the password. Jim will contact Greg. New nwebsite design- possible? Steve T has ibrattleboro account for wvew-lp-fm. Contact people wanting new shows ask Larry to do so, or ask Jim to help.
8. Farmer’s Market- Jim will be at Market.
9. Budget for publicity- expenditures be reimbursed. Pay Jim back for ad.
10. Training- Steve T set up with library Sat May 20th Information session 10-11:15. Handbook will be completed by April 1st.
11. Gallery walk – banner, Jim will find. May 4th celebration. Publicize through ads - 24 hour celebration. Current show hosts around the clock. Dan’s idea- same time? On street presence. Broadcast on air. Roland can help with broadcast. Or Ira and Steve. Steve T will contact Dan.
12. Letter to places to request money and goods for free food for the party.
13. FCC update: Jim. Memo. Discussion of future board membership.
14. New members: Discussion of new board members.

03.20.12

• You may have seen our full page ad in The Commons; we’ll have another next week.
• We are at the Farmer’s Market this Saturday and can use help and presence from VEW’ers who can spend some time smiling for the crowds.
• The antenna will be set up at Vermont Hall, Austine School, on the weekend of March 30/31.
• The studio, at #706B Hooker Dunham Building, is being fitted out.
• Returning DJ’s will need to be trained, of course.
• We flip the switch somewhere before midnight on April 16, 2012 (!) but the official inaugural will be 5 pm on May 4—Gallery Walk. The plan is to have an open studio and a 24-hour live broadcast from street and studio; it would be great if all returning DJ’s took a slot; we’ll be in touch to coordinate that.
• See also the Prometheus Radio website for the latest great news about the FCC’s expansion of community radio opportunities.

02.16.12

Meeting Minutes:
•Min Jan 31, approved
•Equipment SVE will be providing calculation of structural integrity of structure. This is required.
SVE report completed and sent to Dick Dudley. Discounts coming but initial estimate is $1584 minus min 25% discount. All equipment deemed unnecessary has been returned to BSW credit pending.. This has been acknowledged by BSW via email to Larry.
•MCM level converters need to be purchased. Check is needed. $364
•Shaun Deane returned portable hard drive with library on it.
•Steve T has worked on Mega Seg and it is ready to go.
•Also still need uninterruptable power supply and power strips from Radio Shack. Larry will purchase
•Visited Byron at in the moment to examine LP racks and potential room for handicap accessible production room. (PRODUCTION STUDIO ROOM FOUND IN HOOKER DUNHAM BUILDING BY LARRY. FOUND TO BE ACCESSIBLE TO ALL . Rent $150/mo. Handicapped Accessible. Hurrah !!! MOTION. MADE TO SECURE LEASE. SECONDED AND APPROVED).
•Studio build out : Homesote .
•Lauren volunteered to decorate walls.
•Underwriting Report: Jim Maxwell provided written report. Ad approved thanking old underwriters, . Underwriting spot approved for Austine School, Ben Carr, and iBrattleboro. Jim will contact potential underwriters.
•Ben will work on studio console in last week of February.
•Programming Report: Program host information form. Larry presented new programming form. PDF form will allow individuals to fill out online. Show time, broad categories, and policies.
•Handbook Report: Station Policies, FCC, Lauren went over handbook section by section. More next meeting.
•Fundraising Report: Motion made to have drawing for raffle on station’s seventh anniversary birthday party on Saturday September 8th . Station members are not eligible.
•Outreach Report: While we will be broadcasting in April, Official Launch first Friday in May (Gallery walk). Open studio and street presence.
•Old Business: Need for new board members. People with technical or grant writing skills are especially desirable.

01.31.12

meeting minutes

01.17.12

meeting agenda | meeting minutes

01.10.12

Currently, according to the Board minutes, we are working on several issues to get us up on the air- (antennae test, equipment in studio, building the console for the studio, etc). And good news- the FCC has approved our upcoming antennae test, and we almost have an antennae test time in place ...!

We don't have a specific timeframe for getting back on the air- but sometime in the next 2 months is our hope. We are working very hard and also realize we could use some **extra support in the way of members as new Board members, or also as support teams.**

If anyone has an interest in becoming a Board member or helping with important support work, please let us know--- we will be deciding on Jan 17th who to add to our board.

We are excited that things are moving along... and in terms of the internet streaming, we could use a techie's help with that.

Again, we hope more Dj's and VEW members could offer their interest in the Board- any takers? Contact board@wvew.org

The task before us is a large one- from planning and constructing furniture for equipment, planning the studio space, testing the antenna, then putting the attena up, and finally, wiring the studio - these are the main tasks we have begun, as well as others... anyone offering their help or skill would be much appreciated! !... we have a lot of work to do before April.

Thanks all,

WVEW Board-
Lauren, Steve, Jim, Larry, Scott and Rolf

01.03.12

12.21.11

As you know we had a productive mediated meeting two weeks ago and those in attendance committed themselves to making the effort to get the station up and running without further rancor or distraction. To that end, we have expanded the board to replace the unfortunate loss of some excellent and able board members whom we hope will return to us at some point. In any event, here is your current board, with room to add more, up to a total of ten, as we go along:

• Jim Maxwell, Pres.
• Steve Frankel, Treas.
• Gay Maxwell (who will be resigning within the month)
• Lauren Reedy
• Larry Bloch
• Scott Brown
• Rolf Parker-Houghton

We will be asking for your time to assist with crucial tasks soon, stand by please.

12.15.11

12.12.11

Here is the to-do list below. If you are interested in joining the board, you can review this for an idea of what has to be done. If you are not interested in joining the board but have skill/time/desire to help, see what you would be able to help with on this list. Please DO NOT email us right now, though, as we have to take this one step at a time. Thank you.

To Do List
To help all of us decide who's best for leadership on the board, also for those who wish to assist with skill/labor/knowledge in specific
areas, here's our TO-DO list in very general terms:

• Expand board and (a little further down the road), further discuss, if necessary, and change bylaws to membership organization
• Finish design of studio console and studio layout and commence carpentry work
• Implement wiring design and install equipment, bearing in mind
  • Technological needs now and future
  • Comfort and convenience and practicality for users/DJ's
  • Expandability/adaptability to future needs
• FCC permission to move antenna (application is complete, submission pending)
• Run necessary tests of transmitter/antenna system
• Continue soliciting and gathering applications for shows, preferably including open submissions from community, e.g., people previously unaffiliated with us
• Complete revision/rewrites of DJ Handbook, simple and basic rules and protocols everyone can understand and follow
• Put together an inaugural program schedule (i.e., for the first 6 months anyway)
• Train DJ's
• Set inaugural broadcast date and in preparation for that:
  • Prior to that date, run tests and do "off air" dress rehearsals for all DJ's
  • Publicity & promotion to make our inauguration a special and attention-getting moment (also let community know we are once again on the air to help and reach out and serve)
  • Plan a special celebration for our first 24 hours on the air
  • Contact all underwriters, get their support, use that for publicity & promotion
  • Website updates re studio, DJ's, program schedule and inauguration date/party
• Some ongoing issues for review, deliberation and action:
  • What kind of station are we from our listener's point of view? What do our listeners think about us, DO they listen? If so, why? If not, why?
  • Closely related, what is our identity as a community media provider and resource?
• How can we sustain ourselves financially? These are ways we have now gone about it:
  • "Dues"
  • Fundraising
  • Underwriters
  • Contributions
• Are there other ways? Have we done enough with underwriting? Fundraising? How can we improve?
• Does a change to a membership nonprofit offer the opportunity to expand our contributor and supporter constituency? Will that help us financially as well?
• What form of governance best serves both ends of the balance beam - The community of listeners and the community of program hosts?
• What is the most effective way to satisfy the needs of those constituencies?
• What help can we get from other community radio stations' experience?
• What help can we get from the National Federation of Community Broadcasters (we are a member)?

12.06.11

Those of you who may not have made it to our meeting, we accomplished quite a bit.  Here's a note for everyone: